August 1 2018 Board Meeting Minutes
Written by: League Administrator
Tuesday, August 7, 2018
GCSSA BOARD MEETING Minutes for August 1, 2018
DATE: August 1, 2018
PLACE: Northridge Restaurant Penn Valley
CALLED TO ORDER: Time: 6:31 PM By: President Lisa Duggins
BOARD MEMBERS Present: President: Lisa Duggins
Treasure: Bob Olsen
Communications Director: Jim Vinella
Secretary: Gary Wuestenberg
Field Maintenance director: Jon Cosbie
BOARD MEMBERS Absent - Vice President: Bill Fingerson, Special Events Director: Tom
Members present: Dan House, Ray Patton
Financials - Bob Olsen stated and provided a spreadsheet showing the current balance to be
$19,378.81. With Income being $38,358.53 and Expenses being $26,583.42.
a. Tax exempt status questions were raised. The board is looking into what it takes to remain a
non-profit (Income limits, etc.). Dan House said he would check with the Park about their
understating of the tax exempt status and let us know what he learns.
b. Jon C proposed hiring a bookkeeper to maintain our books professionally, Jim V seconded
the motion. The motion passed unanimously 5-0.
c. Bob O proposed raising the scorekeeper wages to a flat $25 per game (amounts to a $2
raise), acknowledging that what they do is an important service to the league. Jon C
seconded the motion. The motion passed unanimously 5-0.
Lisa Duggins - Brought up the frequency of meetings and thought we should schedule our next
meeting while we were together and thinking about it. It was decided that our next meeting will
be a General Meeting to be held August 16th after the last regular season game at the ball fields
like last year. The next Board Meeting will be at 6:30 pm on September 5th to be held at
Margaritas in Grass Valley.
Volunteer Recognition - It has been the leagues practice to acknowledge the many volunteers
with a tag on a plaque and to do that the year after the fact. Jim Vinella proposed that we give
recognition on our league website. We will also acknowledge last years volunteers at our next
General meeting. A suggestion was made to do the recognition at the start of the All-Star games
starting with next year.
Umpires - A discussion was held about league players umpiring vs non-league umpires and how
it is working out this season. There was positive response about the players that do umpire with a
concern about the potential for perceived favoritism. It was suggested that prior to next season
that we hold an Umpire Clinic to make sure the people that are umpiring know not just the
USSSA softball rules but are also aware of and enforcing the additional GCSSA rules. It was
recommended that Ray Patton head the umpire clinic next year. It was also recommended that we
gather input from the current player/umpires and managers as to what rules have been of a
concern or confusing and which rules need more attention paid too. Basically get some good
input so that our player/umpires are enforcing and upholding the GCSSA rules. We also talked
about some incidents that have occurred this year between umpires and team managers and
players. We will ask our Umpire coordinator to have a conversation with the umpires about what
the leagues expectations are.
Dan H will be preparing a rating sheet for the managers and umpires to rate each other for this
End of Season Tournament - There will be a Double Elimination Tournament at the end of the
season. With 11 teams the team that wins the weeknight league will have a bye for the first
round. 2nd place team will play 11th place team, 3rd place team will play 10th place team, etc.
1st place team will play lowest seeded team in the winners bracket. There will possibly be a
consolation bracket for the first 4 teams that lose 2 games. Lisa D will put a bracket together.
Dates will be posted on the website.
Survey Questions - A few suggestions for a survey were discussed - without getting into
specifics the suggestions brought up were: Possibly having a 2 week break after/during the All-
Star game time; How do the players feel about the hats and shirts from this year; Board elections
Shirts and Hats - Bob O suggested the league go directly to Jill for our shirts and hats next year.
Board Elections will be coming up and we will have 3 openings to fill. Lisa D says she will run
Scheduling - The board will look for better game scheduling software for next season. Gary W
suggested hiring someone (college/high school math wiz) to help with this.
Open Discussion -
Saturday replacement player - AJA Video is down one player. Bill Stanley is asking to join the
league and be admitted. The board will ask the Saturday managers about this because Bill is
considered a 1 and the player he would replace was a 5.
Saturday Fan Appreciation Day - August 11th is Fan Appreciation Day. This will be put on by
AJA Video and they would like to invite the board. They would like the board to post on the
Jim V says that Bill Cordery has a barbecue he would like to donate. Thank you Bill! We will
store the barbecue in the sheds. No gas will be provided, that will be the responsibility of the
party(s) that use it.
Jon C updated us on the field watering and maintenance - He pulled 7 sprinkler heads and found
dirt in most of them. They were cleaned out and should work better for a while. He suggested
training more volunteers on how to maintain the fields, particularly watering.
Meeting adjourned by Lisa Duggins @ 8:05
Submitted to the board by Gary Wuestenberg, Secretary.